Email Signatures
One of the most visible ways we communicate with our audiences is through email. Consistent email identification strengthens the Seton Hall University brand and creates a unified University digital presence. Email signatures play a significant role when it comes to marketing, branding and maintaining a good relationship with our community and constituents.
Examples
For a consistent approach to email signatures, use one of these formats:
1) Full Email Signature:
First Name Last Name, Suffixes
Title
School or Office Name
Seton Hall University
Building Name or Number
Street Address, Town, City, NJ 07000
firstname.lastname@shu.edu
tel 973.000.0000 | mobile 973.000.0000 | fax 973.000.0000
What great minds can do.
2) Reduced Signature:
First Name Last Name, Suffixes
Title
School or Office Name
Seton Hall University
Building Name or Number
Street Address, Town, City, NJ 07000
tel 973.000.0000 | mobile 973.000.0000
What great minds can do.
3) Minimal Signature:
First Name Last Name, Suffixes
Title
School or Office Name
Seton Hall University
tel 973.000.0000 | mobile 973.000.0000
What great minds can do.
Directions
For Microsoft Outlook users, please follow these instructions for updating your signature. For help with making the What great minds can do portion of your signature blue, here are some additional instructions on formatting (please choose a shade of blue that matches the examples above).
We recommend typing and formatting inside the Outlook signature window. Creating your signature in an outside program (such as Microsoft Word) and then copying into the signature box may cause formatting issues. The font for the signature should be consistent with the font used in the body copy of your emails. Please keep the contact information in your signature black and make the tagline at the bottom blue.
For more information on accessing your Outlook signature through PirateNet, view our knowledgebase article. For further technical assistance, please contact the Department of Information Technology's Service Desk.
Guidelines
Images and Logos: Do not use images (logos or social media icons) within the email signature. Images may appear as message attachments or be blocked by some email clients and mobile devices.
Quotes: Please do not use quotes or epigraphs. It is important to avoid the potential confusion of external audiences assuming a particular statement represents the University's official slogan, ideology or brand promise.
Rich Text Formatting: Use plain text so that the signature is compatible with all email clients and devices. Avoid colors, special fonts, bold, italics, and html.
Email Addresses: Including your email address is optional. It is not necessary since you have used the email to send the message.
Social Media: Please do not include social media links or handles at the bottom of your signature. This practice is typically reserved for specialized marketing campaigns.
Disclaimers: Only use if legally required to do so; however, a disclaimer does not unilaterally impose on a recipient of an email a duty of confidentiality.